Team Assistant

A financial services firm in the West End is seeking a Team Assistant with a salary of £45,000. The role requires extensive experience in booking global travel and managing diaries within a fast-paced environment. Responsibilities include diary management, coordinating international travel, arranging meetings and appointments, processing expenses, and maintaining filing systems. The ideal candidate will possess strong organisational and communication skills, proficiency in MS Office, and the ability to handle a busy workload. The position offers a dynamic work atmosphere with no flexible working options, requiring attendance in the office five days a week.

Team Assistant
– Financial Services
– West End
– £45k
– 5 days office (no flex)
– MUST have experience of booking global travel and managing diaries! Team Assistant urgently needed to provide seamless admin support to a super fast paced team within a boutique financial services firm.

Working within an extremely fast paced organisation, they are looking for someone who is super switched on and career driven! A busy day to day including: Extensive diary management (and pro-active management), this would include arranging meetings with portfolio companies, potential advisors, internal meetings, conference calls Co-ordinate complex international business travel, arranging transfers/hotels/taxis, taking into consideration time zones Arrange necessary lunch and dinner appointments Collate and submit monthly expenses Produce, update and edit PowerPoint presentations Manage the deal log, ensuring all deals are logged, liaising with Associates to ensure all data is recorded Manage and maintain the filing and archiving system Provide cover during absence or sickness for EAs as required Admin tasks, not limited to – maintaining and updating contacts database, photocopying, filing, business cards, couriers, binding Assist the IR team with conference prep Liaise with Finance Assistant with regards to the deal log, ensuring all updates are communicated effectively for finance system (advising of new deals, etc.) Assist the Finance Assistant with invoicing for travel, telecoms to ensure correctly cost coded and accurate with charges Run errands as required (visas, lunches for meetings, errands for the partners, etc.

In order to apply you must have previous team/personal assistant experience, strong MS Office and attention to detail, great organisation and communication and the ability to manage a busy workload! Work hard / Play hard within this super dynamic office!