Part Time PM Receptionist/People Assistant

Job Summary by the careerbalance.co.uk Team:

99Job Description:We are recruiting on behalf of our client who have the opportunity for the right candidates to join their team as a People Assistant serves as the front-line Receptionist and oversee the management of company vehicles. This role involves providing comprehensive HR administrative support throughout the employee lifecycle, and delivering exceptional reception services.

This is a part-time role working Mon – Fri (22 hours per week.)
Working Hours –
Mon – Thurs – 1.30pm – 6pm
Fri – 1.30pm – 5.30pm
(Will be expected to cover the AM Receptionist when she is on holiday)

Main Duties will include –

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct incoming calls promptly and courteously
• Manage incoming and outgoing mail and deliveries
• Maintain the reception area, ensuring it is always clean and presentable
• Schedule and coordinate meeting rooms and appointments
• Book accommodation
• Cover for the morning Receptionist during periods of absence

HR Administrative Duties:

• Assist with the recruitment process, including posting job vacancies, drafting offers of employment, requesting and providing references, ensuring correct documentation is received on time
• Facilitate the onboarding process for new employees, including preparation of orientation materials and conducting initial training sessions
• Maintain and update employee records in the People folder, ensuring accuracy and confidentiality
• Assist with the administration of employee benefits, payroll information processing, and performance reviews
• Support employee onboarding processes, including recording of exit interviews and clearance procedures
• Respond to employee inquiries regarding HR policies, procedures, and benefits

Person Specification:

• Proven experience in administration and/or reception duties
• Strong organisational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Must be competent in using mail merge
• Familiarity with HR software and databases
• Ability to handle sensitive information with confidentiality and integrity

Skills and Competencies:

• Attention to detail and strong problem-solving abilities
• Ability to work independently and as part of a team
• Strong interpersonal skills and a customer-service orientation
• Ability to manage time effectively and prioritise tasks
• Proactive approach and willingness to take on additional responsibilities as needed

Location: East Midlands, Kettering