PA/Admin Coordinator

Job Summary by the Career Balance Team:

Pertemps Aylesbury is recruiting for a Personal Assistant/Office Coordinator position in Aylesbury. The role involves providing administrative support, handling order processing, managing communication, and assisting with finance tasks. The ideal candidate should have previous PA experience, excellent communication skills, and proficiency in MS Office. The company offers benefits such as 25 days holiday per year, a boosted pension contribution, and a discretionary company bonus. Interested applicants can apply or call Corinne at Pertemps.

Job Description:Personal Assistant/ Office Coordinator – Aylesbury

Pertemps Aylesbury is currently recruiting for a Personal Assistant/ Office Coordinator for manufacturing client based in Aylesbury.

Salary: £25,000 – £32,000 (DOE)

Hours: 8:30am-5:30pm

Working within the clients team your main objectives are:

Administrative Support:

• Assist in daily administrative tasks, including managing emails, handling phone calls, scheduling appointments, and organizing meetings.
• Handling travel arrangements, accommodation bookings, and itinerary planning.
• Welcome visitors and direct them to the relevant office or personnel
• Maintaining an organized filing system for documents and correspondence.
• Handling confidential information with discretion.
• Supporting in project management tasks as required by the executive

Order Processing:

• Managing and processing orders for office supplies and equipment.
•  Liaising with suppliers to ensure timely delivery and maintain adequate stock levels.

Communication:

• Acting as a liaison between the executive and internal/external stakeholders.
• Preparing and editing documents, reports, and presentations.

Time Management:

• Managing the executive’s calendar efficiently, ensuring prompt attendance to appointments and deadlines.
• Prioritising and coordinating multiple tasks to meet deadlines.

Finance Assistance:

• Ensuring timely processing of sales and supplier invoices.
• Accurately administration of receipts and payments.
• Timely payments of supplier invoices as per creditor terms.
• Ensuring prompt payment from debtors as per client terms.

Requirements:

• Previous PA experience
• Excellent communication and interpersonal skills.
• Proficient in MS Office and other relevant software.
• Strong organizational and multitasking abilities

Company Benefits:

• 25 days holiday per year
• Boosted pension contribution
• Discretionary company bonus

If you would be interested, please apply, or call Corinne at Pertemps.

 Location: South East, Aylesbury