Fleet Coordinator

Lomond, a leading network of lettings and estate agencies in the UK, is seeking a Fleet Coordinator for its Liverpool Street office in London. This full-time, permanent position offers a salary between £27,000 and £29,000 per year, with one day of remote work per week. The role involves supporting the Senior Fleet Manager with various tasks, managing vehicle maintenance, and collaborating with the Finance team. Ideal candidates should possess excellent communication skills, time management abilities, and experience in fleet management. Lomond values diversity and inclusion, offering numerous employee benefits to support its team.

Welcome to Lomond, the UK’s leading network of lettings and estate agencies. We are not just a successful acquisitions company; we have established ourselves as a prominent player in the real estate industry. Our extensive network consists of 12 leading lettings and estate agencies, and we have made over 52 strategic acquisitions to date. At Lomond, we are relentlessly committed to excellence and dedicated to transforming the real estate landscape. With our team’s vast industry expertise and local knowledge, we are here to redefine expectations in our sector and lead the way for change.
We’re happy to offer you an exciting opportunity to join us as a Fleet Coordinator. This is a full time, permanent position located in London 4 days a week in our Liverpool Street office and the option to work from home 1 day a week. The salary for this role is £27,000 – £29,000 per year.
Let’s talk about the role, it involves:
Supporting our Senior Fleet Manager in day to day duties with inbox management, supplier meetings, compliance requirements, regional stakeholder meetings, and general account management
Facilitating the timely resolution of all vehicle servicing, maintenance and repair requirements and ensuring vehicle downtime and costs are kept to a minimum.
A first line in response fielding inbound requests to support colleagues and suppliers in management of the Fleet dealing with queries, repairs, maintenance, vehicle deployment, fines and fuel
To work closely with the Finance team in managing costs, understanding billing, handling any disputes, and problem solving to resolve accounting issues
Close communication with our regional brands ensuring accurate reporting and communication of key information, policy, and any legislative change
Maintaining accurate records and a trail of activity with key dates and targets
Ensuring regular reporting of key Fleet activity including insurance claims, telematics, repairs, maintenance, parking and tolls
Assist working with our Acquisitions team in their regular project work to ensure activity progression and the seamless transition of new entities into the Lomond corporate structure
Required skills and experience
Excellent communicator with strong interpersonal skills
Efficient time management ability and proven track record of a multifaceted role
Familiarity following protocol, procedure, compliance, and a host of varying workflows
Ability to problem solve and work collaboratively as part of a team
An eye for detail, with an ability to think laterally and problem solve
Experience managing suppliers, ensuring service provision is carefully monitored
Ideally a background or experience within a Fleet management team
Here’s what you can look forward to:
Our Employee Assistance Programme offers free counselling support sessions.
Our annual leave purchase scheme, where you can buy up to an extra 5 days of holiday.
We offer enhanced Family Friendly Leave for maternity, paternity, adoption, and IVF.
You’ll enjoy competitive base pay that aligns with market value, plus incentivised commission and performance bonuses for most roles.
Exclusive Electric Vehicle Scheme enabling salary sacrifice payments for top of range EVs
Celebrate your loyalty with special days and celebrations for length of service.
We’ll support your professional development by funding your professional qualifications so you can reach your full potential and build your career.
And of course, we like to have a little fun too! Our company socials bring our people together. So work hard, and then socialise even harder!
We’re excited to offer these amazing benefits to our hardworking teams. It’s our way of showing appreciation for your dedication. At Lomond, we value diversity and inclusion. We welcome applicants of all nationalities, backgrounds, abilities, and perspectives.
Join us and experience a workplace that truly values you. Apply today!