Band 5 Chief Medical Officers Services Co-ordinator

Job Summary by the careerbalance.co.uk Team:

30Job Description:Job summary
We are looking for an enthusiastic and self-driven individual to join our busy team in Chief Medical Officer services. In this role no two days are the same, as we support many work streams of the Chief Medical Officer’s portfolio. This post is an excellent opportunity for someone who would like to take the next step in their career. We actively promote development and encourage the team member to learn new skills and embrace challenges as a team.
The post holder will be required to manage their own workload with minimal supervision, have excellent written, verbal, communication skills and an exceptional eye for detail. They will also need to have excellent computer software skills and the ability to learn new software packages easily.
Main duties, tasks & skills required
*To ensure the correct recording of information required for the Responsible Officer (RO) to recommend a doctor’s revalidation.
* To maintain current and accurate knowledge of the GMC and other requirements associated with the revalidation of medical staff.
* To provide administrative support to Deputy Head of CMO Services.
* Record and prioritise all incoming project work on a daily basis, by all incoming routes, including responding quickly and appropriately to urgent or important issues and queries.
* To attend meetings, take minutes, to produce and circulate minutes, following up on action points agreed during the meetings.
* Responsible for managing post/emails to the CMO services inboxes. Taking action as appropriate and using own initiative, prior to referring to the team to ensure appropriate and timely action is taken.
* Responsible for all project administration and recording systems and documentation, including appropriate version control, ensuring that they are readily available for use by the team and for audit purposes.
* Responsible for producing ad-hoc activity reports on behalf of the Deputy Head of Chief Medical Officer’s Services for managers and consultants.
* To support the team’s responsibilities for National CEA and local Annual Professional Review consultant awards processing.
* To organise the monthly New Consultant Induction Programme, quarterly Consultant Refresher Day, CMO Away Days
About us
We are recognised as one of the leading NHS Foundation Trusts in the UK. Our vision is to Build Healthier Lives, and we recognise that we need incredible staff to do this.
Our commitment to our staff is to create the best place for them to work, and we are dedicated to:
Investing in the health and wellbeing of our staff, including a commitment of offering flexible working where we can;
Offer our staff a wide variety of training and development opportunities, to support their personal and career development objectives.
UHB is committed to ensuring that our staff are treated fairly and feel that they belong, by creating a kind and inclusive environment. This is about equity of opportunity; removing all barriers, including discrimination and ensuring each individual member of staff reach their true potential, achieve their ambitions and thrive in their work. This is more than words. We are taking action. Our commitment to an inclusive culture is embedded at all levels of the organisation where every voice is heard, driven by our diverse and active staff networks, and at Board level by the Fairness Taskforce led by our CEO. We nurture a culture which empowers staff to challenge discriminatory behaviours and to enable people to bring their ‘whole self’ to a kinder, more connected and bold place to work.
University Hospitals Birmingham is a Smoke-Free premises hospital.
Job description
*Please Note : For a detailed job description for this vacancy, please see attached Job Description*
Person specification
Qualifications
Essential
* Degree or relevant professional experience.
* Management, quality or safety related qualification or relevant professional experience.
Desirable
*Evidence of further development to postgraduate level or equivalent professional experience.
Experience
Essential
*Proven experience in a relevant NHS role e.g., revalidation & appraisal, HR, quality, safety, compliance, risk management or clinical governance.
*Extensive knowledge of GMC revalidation and appraisal requirements.
Desirable
*Proven experience of project management and successful project completion.
*Experience of managing a number of priorities and work streams to well defined timescales.
*Supervisory and/or line management experience.
*Experience of collaborative working with a range of individuals and organisations ideally in a healthcare setting.
*Highly developed understanding of the external regulatory requirements of Monitor, DH, CQC and other bodies which impact on quality and the Quality Accounts.
Additional Criteria
Essential
*Excellent people management skills.
* Excellent written communication skills and able to write clearly and concisely, producing papers and reports for internal and external audiences.
*Advanced Microsoft Word, PowerPoint, and Excel skills.
*Flexible attitude to the working environment and ability to work as part of a team. This includes travelling to work / attend meetings at any Trust location.
*Attention to detail with a thorough and systematic approach to tasks and high standards of accuracy.
*Diligent and accurate record keeping.
Desirable
*Ability to think analytically and strategically.
*Proven project management skills and experience.
*Ability to regularly receive, understand and respond to highly complex issues.
*Excellent oral communication and presentation skills.
*Ability to prioritise tasks, work to, and set deadlines and function effectively under pressure with competing demands.
*Ability to establish a programme of work for the wider department team.
*Ability to work on own initiative and as part of a team.
*Highly numerate and literate.
*Problem solving skills.
* High levels of emotional resilience.
*Able to act independently on own initiative and use own judgement within agreed boundaries.
*Commitment to keep up to date with developments in own specialist area and to ensure that work reflects current knowledge.
*Calm under pressure.
* Polite, professional and friendly approach to work.
* Enthusiastic and motivated.Location: Birmingham