Business Operations Administrator

Job Summary by the Career Balance Team:

A skilled Business Operations Administrator is being sought to join a client’s team on a contract basis. The role involves providing administrative support, managing office supplies, coordinating meetings and events, handling correspondence, and supporting various departments. The successful candidate should have previous administration experience, outstanding IT skills (particularly in Microsoft 365), excellent communication skills, attention to detail, and a proactive approach to problem-solving. The Business Operations Manager will provide full training before going on maternity leave, and the individual will report to the Commercial Director.

Job Description:Are you a dynamic, trustworthy, and detail-oriented professional with a passion for administration? We are currently seeking a skilled Business Operations Administrator to join our client’s team on a contract basis. As a vital member of the organisation, you will play a key role in ensuring the seamless functioning of the day-to-day operations. You will be responsible for a variety of administrative tasks, including managing office supplies, coordinating meetings and events, handling correspondence, and providing support to various departments.
 
Job Title: Business Operations Administrator 
Location: Hybrid with two days a week in the office outside Lighthorne initially, with potential to go down to one once fully trained
Job Type: Maternity cover contract, 12 months, starting in March 2024
Hours: 9am – 5pm
 
Daily Duties Include:

• Providing administrative support to the team
• Act as a service company administrator for offshore transmission substation owners (OFTOs)
• Administering access to the company’s database for the company’s users – both physical and IT based (Microsoft 365 / SharePoint) – ensuring a logical file structure and record of content is maintained for all data records
• Acting as the first point of contact for all external queries by telephone or internet
• Co-ordinating all internal and external administration and related correspondence
• Co-ordinating incoming and outgoing correspondence
• Preparing meeting documentation and paperwork beforehand and then also attending taking minutes and following up agreed actions
• Processing purchase orders and related invoices
• Managing office supplies and stationery
• Administration of contracts and leases
• Co-ordinating and negotiating hospitality, event, hotel, and travel arrangements
• Accurately input data into relevant databases and systems
• Maintain organised and up-to-date records for easy retrieval

 
Skills Required:

• Previous administration experience required, and able to co-ordinate a range of admin procedures and functions in an organised and timely manner.
• Have previous experience working as high-level support to senior level personnel
• Hold outstanding IT skills, particularly in Microsoft 365, SharePoint, Word and PowerPoint and Excel
• Able to work independently and are self-motivated
• Hold exceptional communication skills with both internal and external teams
• Attention to detail and a proactive approach to problem-solving
• A positive attitude and a willingness to learn and adapt in a fast-paced environment

 
Full training will be provided by the Business Operations Manager before she leaves for maternity and then the individual will report to the Commercial Director. If you are searching for your next exciting contract role in Business Operations Administration, then we urge you to apply!Location: West Midlands, Lighthorne