Travel and Expenses Administrator x2

The company is seeking two Travel and Expenses Administrators for a 15-month fixed-term contract in Leeds, offering a hybrid working model. The role involves managing travel and expense transactions, ensuring compliance with company policies and HMRC legislation. Key responsibilities include providing customer service for expense queries, processing expense claims and procurement card invoices, conducting audits, and generating monthly reports. Candidates should possess finance experience, attention to detail, strong communication skills, and intermediate Excel proficiency. The position offers a competitive benefits package, including holiday allowance, pension contributions, and private medical insurance.

Travel and Expenses Administrator x2   

Leeds – Hybrid   

15 months Fixed Term Contract (FTC)  

We are currently seeking 2 x Travel and Expenses Administrators to help the team based in Leeds. You’ll be at the heart of our financial operations, ensuring the smooth and accurate processing of travel and expense transactions. This role will include analysing the cost on the purchase invoices from the Group’s travel and accommodation providers; processing of the Procurement card invoices and processing employee expense claims – involving receipt and expense policy verification and the raising of expense payments.        Some of the key deliverables for the role will include:   

• Customer Service – Be the go-to person for all expense related queries, providing exceptional support and advice to employees whilst also collaborating with key stakeholders across the organisation. 
• Compliance – Ensure all claims adhere to the Company Expenses Policy and HMRC legislation. Conduct monthly audits and review out-of-policy travel and hotel booking requests 
• Processing – Accurately analyse and reconcile purchasing card statements. Process expense claims via MyConcur and paper-based methods. Book travel and accommodation, verifying associated invoices.  
• Monthly Reporting– Produce Generate insightful monthly reports on expense claims, identifying trends and high-spend areas  
• Data Protection – Process and handle all personal data in line with GDPR regulations. 

What we’re looking for:  

• Exposure: Previous experience in Finance (ideally in a similar role) 
• Attention to Detail: Pride in the quality and accuracy of your work. 
• Communication: Strong communication skills 
• Organisation: Excellent planning and organisational skills to manage and prioritise work 
• Technical Skills: Intermediate Excel skills 

Benefits include:       

• 25 Days Holiday + Bank Holidays with an option to Buy/Sell additional days  
• Pension with a?leading provider and?up to?8% employer contribution  
• Personal Wellbeing and Volunteer Days  
• Private Medical Insurance  
• Life Assurance  
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)  
• Flexible benefits to choose from inc: Dental Insurance, Gym Membership, Give As You Earn, Travel Insurance, Tax Free Bikes 

Next Steps: 

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.  

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. 

About Us: 

We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. 

Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. 

Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be. 

#LI-LP1#LI-Hybrid