Events & Protocols Assistant

Job Summary by the careerbalance.co.uk Team:

60Job Description:Events & Protocols Assistant – Temp  6 months – £18.26 per hour – London/Hybrid

Intergovernmental body is seeking an experience Events & Protocol Assistant to join their Corporate Services division at their central London head quarters.

This is a temporary position to start ASAP for an initial 6 month and will pay £18.26 per hour PAYE.

The role is hybrid and will involve working at their central London offices 2-3 days per week.

The Events and Protocol Assistant will support in managing all aspects of operational and protocol arrangements for Ministerial Meetings as well as other high-level events.

The Events and Protocol Assistant will provide support in project management and delivery, and, where appropriate, take on stand-alone projects. The individual will also take responsibility for coordinating events at their head quarters. The role will involve international travel. Duties include:

• Assist with all logistical, operational, planning and protocol arrangements for all Ministerial Meetings, high-level events both virtual and in- person.
• Arrange and co-ordinate travel for staff teams and resource persons. Negotiating and liaising with external travel agents and suppliers and arranging accommodation.
• Arrange and coordinate virtual meetings on various event platforms.
• Manage the appropriate protocols for Heads of Government and Ministerial Meetings.
• Work with the Events and Protocol Manager to manage registration of delegations for Ministerial Meetings and prepare delegate lists.
• Assist with internal briefings on all logistical and operational aspects of a given meeting.
• Negotiate and liaise with external travel agents and suppliers.
• Liaise with all internal sections to facilitate meetings, including preparation of weekly report of forthcoming meetings and events.
• Co-ordinate the booking of meeting rooms
• Liaise with external suppliers to provide consistent and client orientated services are provided for all meetings.
• Prepare financial acquittals for payments.

The ideal Events & Protocol Assistant will have the following knowledge, skills and experience:

• An undergraduate degree in International Relations, Development Studies, or relevant field.
• Experience working in events in an international environment.
• An understanding of multilateral affairs and/or experience working in an international conference environment is essential.
• Experience of working on large-scale events, both live and virtual, in an international conference environment.
• Ability to work on own initiative and make decisions in challenging circumstances.
• Strong communication and relationship management skills.
• Attention to detail and ability to work and adapt under pressure.
• Experience of using administrative and budget tools, and excellent proficiency with Microsoft office applications.
• Experience of using virtual events platforms such as Zoom
• Experience of working within an inter-governmental organisation or diplomatic service is desirable.

ONLY SHORT LISTED APPLICANTS WILL BE CONTACTED

Location: South East, Central London